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CHAPTER BOARD JOB DESCRIPTIONS

Executive Board

President

· Serve as first line contact to US Lacrosse and have general knowledge of US 
   Lacrosse operations.

·  Provide timely, responsive assistance to all USL chapter members.
·  Communicate all US Lacrosse correspondence to the chapter board.
• Preside over all meetings and calls of the chapter.
·  Ensure the chapter is in compliance with US Lacrosse at all times.

• Delegate specific responsibilities to chapter board members to ensure activity
·  Can serve as a director in a specific area of programs and operations.

Vice President
·   Have general knowledge of US Lacrosse operations.
·   Preside over all meetings and calls of the chapter when the President 
cannot 
be present.
·  Take over the responsibilities of the president when necessary.
·   Ensure the chapter is in compliance with US Lacrosse at all times.
Assist in delegating specific responsibilities to chapter board members to ensure
   activity.

Can serve as a director in a specific area of programs and operations.

Secretary
·  Draft agenda for meetings and calls based on chapter activities.
·  Inform USL of any chapter board member changes.
·  Coordinate meetings and calls alongside the president.
·  Take minutes of all meetings and calls and send to website coordinator to post
   on the chapter website.

·  Assist with compliance paperwork.
·  Keep an updated list of chapter board members with contact information.
·  Keep a record of the chapter bylaws and any other historical documents.

Treasurer
·  Ideally the treasurer should be, by profession, a CPA. If not, then an individual
   who has great familiarity
with financial and tax matters.

·  QuickBooks is the recommended software for maintaining the chapter's
   financial records.

·  Assist the chapter in making sure operations rotate on a calendar fiscal year
   (Jan 1 — Dec 31).

·  Must be prepared to produce financial statements, including an income
   statement and a balance sheet, in
a format that accurately reflects the
   operations of their chapter.

·  Reconcile the bank or bank accounts of the chapter on a monthly basis.
·  Prepare the tax returns, both federal and, as required, local tax returns
   on an annual basis.

·  Abide by all US Lacrosse and non-profit regulations for book keeping, filing and
   financial procedures as
stated in the US Lacrosse Chapter Operations Manual.

Past President
· Have general knowledge of US Lacrosse operations.
·  Advise the current President when needed.
·  Help to ensure the chapter is in compliance with US Lacrosse at all times.

Can serve as a director in a specific area of programs and operations.

Board Members - Director Positions

Coaching Education Program Director
· Serve as primary contact to USL Coaches Training & Education staff.
· Serve as primary clinic coordinator who works with USL on behalf of the
   host chapter.

· Work with USL to complete all necessary clinic hosting materials including Intent
   to Host and Hosting
Information worksheets.

· Proactively seek out clinic and training opportunities through USL for
   coaches.

· Report on clinic participant numbers, budget and overall turnout to the
   chapter board.

· Provide USL with feedback about your clinic hosting experience.

Officials/Umpires Education & Training Director (1 or 2)
·  Serve as primary contact to USL Officials Training & Education Manager.
·  This director can be a local official's trainer, assignor or district
   representative but does not have to be.

·  This position may also be split into 2 director positions. 1 official's and 1
   umpire's if desired.

·  Build chapter relationship with USL and local officials and umpires
   association.

·         Report on collaboration and training efforts to the chapter board.
·         Provide USL with feedback about training and education evolvement in the chapter's jurisdiction.

Events Director
·  Coordinate all chapter special events with appointed committee members.
·  Follow, to the best of the abilities of the chapter, USL insurance and risk
   management.
·  Use the chapter operations manual or guidance.
·  Coordinate clinics with local collegiate and post-collegiate players for youth
   and high school players.
·  Serve as chapter primary contact for US National Team Exhibitions &
   Clinics.

·  Work with National Tournament chair to coordinate try-outs (depends on
   the chapter)
·  Contact USL with all leading event details at least 2 months prior to
   upcoming events.

·  Provide the chapter board with reports on budget #1s, attendance, event
   successes and failures.
·  Provide USL with recommendations on how national can better support 
   chapter events.


Diversity Director
·  Serve as primary contact for chapter initiatives including USL BRIDGE and
   Emerging Groups Programs.

· Serve as a leader to create relationships with local YMCA's, Parks & Recs and 
   school programs and
boards.
· Serve as a conduit between the chapter and any inner-city and/or
   underprivileged areas with lacrosse or the desire to start a lacrosse program.
· Create diversity program ideas and present them to chapter board.
·  Provide USL with Diversity development updates when applicable.

Communications & Website Director
·  Serve as the primary contact for chapter web content related updates,
   inquiries & changes.

· Responsible for keeping all website information up to date.
· Specifically post meeting dates, agendas and minutes for members. · Assist chapter with blast emails and electronic correspondence when
   applicable.
·  Provide the chapter board with reports on website traffic.
· Amiability to work with USL national website template when implemented.

Sportsmanship Director
·  Serve as the primary contact for USL staff specifically regarding Positive
   Coaching Alliance (PCA) Clinics
and Webinars, Sportsmanship Card Program
    and Youth Rules Development.
· Coordinate with Youth League Director to identify an annual National Youth
  Awards Candidate.


Youth League Directors 1 BOY'S/1 GIRL'S
(This position will vary if the chapter runs a league or not)
· Serve as the director of the youth league administered by the chapter. · Must have separate youth league committee members to assist with the
   league admin and governance.

·  Resolve any league related infractions or incidents independent of regular
   chapter board business.

·  Promote USL Camp Scholarships and report use of program to chapter
   board.

·  Introduce USL PE Curriculum and training into schools.
·  Ensure league participants are USL members.
·  Abide by, to the best of your ability, USL Insurance & Risk Management
   Guidelines.

·  Follow USL recommendations and rules on play to the best of your ability
   (i.e.: participation guidelines)

Middle and/or High School League Directors 1 BOY'S/1 GIRL'S
(This position will vary if the chapter runs a league or not)
·  Serve as the director of the middle/high school league administered by
   the chapter.
·  Middle/high school league committee members to assist with the admin
   and governance.
·  Promote USL Camp Scholarships.
·  Create relationships with private & public school boards via AD's and PE
   Teachers.
·   Introduce USL PE Curriculum and training into schools.
·   Ensure league participants are USL members.
·   Abide by, to the best of your ability, USL Insurance & Risk Management
   Guidelines.
·   Resolve any league related infractions or incidents independent of regular
   chapter board business.

Chapter Teams Coordinator
·  Serve as USL's frontline contact for each participating chapter team(s) i.e.:
   USL Youth Festival Teams.
·   The chapter can have one contact for all teams or multiple coordinators to help
    with coordination and
support of all teams.
· Work with USL staff to provide all the appropriate payments and
   paperwork in a timely manner.
·  This position must also provide a complete recap of the event to the chapter
   board including overall
experience, operation and budget details.

Hall of Fame and Special Awards Director(s)
·  Work with chapter board to provide a nomination process for Hall of Fame
   Inductees and other awards.
·  If applicable, appoint chapter hall of fame nomination committee.
·  Coordinate and host chapter hall of fame and awards recognition
   banquet.
·   Manage budget for chapter hall of fame and awards recognition banquet.
·   Administer any process by which the chapter acknowledges people, teams or
    leagues for awards such as
sportsmanship, honor the game, man of the year,
    woman of the year, etc.

Chapter Grants Director (USL grants and chapter run grants)
·  Assist USL in providing grant materials and letters of recommendation to
   members who wish to apply for an Equipment Grant through USL Manager of
   Programs & Grants.
· Help support local entities who applied for a USL Equipment Grant but were not
   granted an equipment
package.
·  Administer a local grant program through the chapter that provides funding or
   equipment to programs in
need.
·  This position must also provide a complete recap of grant related activities to the
   chapter board including
operation, budget details, applicants and awards.

Fundraising Director
·  Serve as chapter liaison to USL's Financial Development Department.
·  Provide proposals for the chapter board to vote on supporting Team USA
   donations and/or annual
chapter gifts to First Sport Society.
·  Develop and implement fundraising initiatives for the chapter
·   Work with the chapter Special Events Director to coordinate fundraising
   efforts with chapter events.
·  Provide chapter board with fundraising totals and planned drives
·   Work with chapter exec board to establish annual fundraising goals

Marketing/Membership Director
·    Coordinate with USL for chapter marketing giveaway needs.
·    Coordinate chapter booth or table set-ups at local high school, collegiate,
    post-collegiate, professional, and league tournaments.
·   Create relationships with local college, post-collegiate and professional
    teams.
·   Provide USL membership information at area events for recruitment and
   retention efforts.
·   Develop membership retention efforts at all constituency levels.
·   Report on all marketing efforts to chapter board.
·   Develop local sponsorships and media relations for chapter hosted
   events, programs & initiatives.

IRS Specialist & Legal Counsel
·  IRS — Assist the chapter treasurer with file and document preparations. Any r
   equirement of a chapter
treasurer to file a 990 or more will require the guidance
   of a professional if the treasurer is not a tax
specialist or certified CPA. This
   work should be made available to the chapter pro bono.
·  Legal Counsel — Assist the chapter with legal issues. In the event there is
   a league related issue for
those chapters that operate leagues, the board
   should confer as to whether or not their legal advisor or
potential mediator
   should be a non-partisan third party and non-board member. A chapter should
   not feel
obligated to pursue any legal threats or defense without consulting US
   Lacrosse first.

Liaison Positions
The following positions are functions of the Women's and Men's Divisions of US Lacrosse. Thus, report directly to the US Lacrosse Women's and Men's Division High School Coaches Councils. However, the person who serves in these positions can also sit on the chapter board and might already. If they do not, the chapter can invite this person to participate with the chapter and educate them on the all-American and National Tournament processes. We encourage open dialogue between all USL volunteers who serve in the same geographic areas.

Women's Division all-American and academic all-American Chairs
·   For specific information about the all-American (AA) and academic all-American
   (AAA) processes run by
the USL Women's Division please click here:
·  In addition to the chair's role in the AA and AAA processes, the chair should
   serve as a liaison to the
chapter board. Their role is to inform, educate and
   provide answers to questions the chapter board may
have about the process. If
   this individual serves on the chapter board already then their liaison duties to

   the chapter board can be conducted at regular chapter board meetings.
·  Per USL, a separate committee made of high school girl's coaches handles the 
  processes most of the time. If this is the case, then the duties listed above 
  should be done via email, phone or in person with
the chapter.
·   Where applicable the chair can also solicit the chapter for volunteer assistance
   and communication to
eligible chapter members.

National Tournament Sub Regional Selection Chair
·  National Tournament Sub Regional Chair handbook review.
·  In addition to the chair's role for their local National Tournament selection
  process, the chair should serve as a liaison to the chapter board. Their role is to
  inform, educate and provide answers to questions about the process. If this
  individual serves on the chapter board already then their liaison duties to the
  chapter board can be conducted at regular chapter board meetings.
·  Per USL, a separate committee most of the time handles the processes for
  National Tournament
selection. If this is the case, then the duties listed above
  can be done via email, phone or in person with
the chapter.
·  The chair can also solicit the chapter for volunteer assistance with try-out
  processes and communication
to eligible chapter members.

Men's Division all-American and academic all-American Chairmen
·   Informational Contact about the all-American (AA) and academic all-American
   (AAA) processes run by
the USL Men's Division please click here:
·  In addition to the chairmen's role in the AA and AAA processes, the chairmen
   should serve as a liaison to
the chapter board. Their role is to inform, educate
   and provide answers to questions about the process.
If this individual serves
   on the chapter board already, their liaison duties to the chapter board can be 

   conducted at chapter meetings.
·  The chair should serve as a liaison to the chapter board. Their role is to inform,
   educate and provide
answers to questions the chapter board may have about
   the process. If this individual serves on the
chapter board already then their
   liaison duties to the chapter board can be conducted at chapter
meetings.
·   Per USL, a separate committee made of high school boy's coaches and officials
   handles the processes
most of the time. If this is the case, then the duties
   listed above can be done via email, phone or in
person with the chapter.
·   Where applicable the chairmen should also solicit the chapter for volunteer
   assistance and communication
to eligible chapter members.